Job Description

Job Posting Title:

Senior Administrative Program Coordinator, CPAN/PeriPAN Outreach

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking an Outreach Associate to work for the Child Psychiatry Access Network (CPAN), the Perinatal Psychiatry Access Network (PeriPAN), and other related programs.

CPAN and PeriPAN are interdisciplinary clinical services programs intended to offer primary care clinic providers and OBGYNs prompt access to on-call psychiatrists to provide expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients identified as having a mental health challenge. The Outreach Associate will also work on the Safety-A program, an evidence-based intervention the trains clinicians how to identify and respond to suicide risk.

This is a state and federally funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School (DMS) is a Health Related Institution (HRI) for the TCMHCC.

A flexible working arrangement agreement can be accommodated based upon the needs of the program and with supervisor approval. This position may require occasional work on-site for some of the scheduled work week. Remote work will require reliable internet access and a suitable private workspace free from distractions. This position has an end date of 8/31/2026, but may be renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

Execute and deliver on outreach strategies that elevate impact and visibility of CPAN, PeriPAN, and other related programs aimed at improving mental health access and care for children, adolescents, and perinatal women in central Texas.

Responsibilities

• Recruit and retain institutional partnerships such as physicians, medical practices, and other relationships to enhance program utilization and sustainability. Identify and prospect for interested medical and/or institutional partners and find contact information. Conduct outreach by visiting Central Texas medical offices (including but not limited to Pediatricians, OBGYNs, Family Medicine) in the 13 counties included in the DMS catchment area.

• Coordinate and facilitate virtual and in-person presentations, webinars, meetings, and special events that expand program visibility and impact.

• Assist in data entry and collection to aid in monitoring and evaluating outreach practices and program strategies to ensure consistency, effectiveness, and alignment with legislative mandates and institutional goals. Maintain accurate and timely documentation of outreach activities and data to support reporting, auditing, and continuous improvement efforts.

• With guidance from program leadership, represent CPAN, PeriPAN, Safety-A, and associated Consortium programs in various capacities, including tabling, resource fairs, meetings, events, and workshops. Engage with external stakeholders across the medical, non-profit, government, and educational sectors to promote program visibility and collaboration. Assists with scheduling faculty, clinicians, and staff for outreach-related events, workshops, and meetings.

• Assist with the management of paper and promotional supply inventory by developing estimates, organizing purchase requests, and coordinating purchase orders. Other duties and special projects as assigned.

• Relevant education and experience may be substituted as appropriate.

Required Qualifications

• Bachelor’s degree and five years of professional experience, or master’s degree and 3 years of professional experience, coordinating or managing a program.

• One year of experience must be in a medical, educational, or non-profit setting. Excellent communication skills.

• Strong interpersonal skills with the ability to interact effectively with medical providers and work independently with strong attention to detail.

• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Knowledge of state and federal policies, agencies, and/or resources related to pediatric mental health.

• Experience in developing and delivering educational content or workshops is highly desirable.

• Proficiency in using digital tools and technology for content creation and workshop facilitation.

Salary Range

$56,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Climbing of ladders

• Lifting and moving

• Occasional weekend, overtime and evening work to meet deadlines

• Occasional interstate, intrastate and international travel

• Field work as necessary

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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